Policies

Policies

• CODE OF CONDUCT
• SAFEGUARDING POLICIES & PROCEDURES

(Note the Club has adopted the Code of Conduct and Safeguarding policies of Scottish Athletics)

• EQUALITY POLICY(click link to view)
• TRACK ETIQUETTE  (click link to view) – Maintaining safety for all track users
• GRIEVANCE PROCEDURE
• DISCIPLINE POLICY & PROCEDURE
• DATA PROTECTION AND PRIVACY POLICY

Data Protection and Privacy

The Club collects data for a number of different purposes.  We will take all reasonable steps to keep your personal information safe and secure.  Sometimes we will provide data to a third party, usually in connection with the organisation of events such as races, or because Scottish Athletics has requested it or because we are required to provide it by an organisation in connection with its legitimate exercise of its statutory function.  We will only share your personal data if you have given permission, or if we are required to by a statutory organisation.  For the Club to store and use your data, you must first give your permission.  By completing the Club membership form you are giving the Club permission to store your data as required.  You are entitled to change your permission at any time, and to see what information the Club holds about you.  Personal data will be retained for the period that you are on the membership waiting list, while they are a club member and for six years after you leave the Club. A summary of the Policy is here. Data Protection Summary. Full details of the Policy are in the above attachment

Insurance

Kilmarnock Harrier & Athletic Club is a registered Scottish Charitable Incorporated Organisation (SCO46169) and are affiliated to Scottish Athletics and are insured through British Athletics (UKA):

• ATHLETE INSURANCE (click link to view Insurance on UKA website)

“As an athlete who has paid (or is deemed to have paid) subscriptions to a club or organisation affiliated to UKA, England Athletics, Scottish Athletics, Athletics Northern Ireland, or Welsh Athletics, you are automatically provided with insurance cover which applies while you are involved in “athletics activities.” This not only relates to training and competing, but also club / region administrative meetings as well as when part of a team representing UKA, England Athletics, Scottish Athletics, Athletics Northern Ireland, or Welsh Athletics. “

• COACH INSURANCE  (click link to view Insurance on UKA website)

“A Coach or Leader who holds a current UKA pass and licence in the discipline being coached is automatically provided with public liability insurance cover which applies while you are involved in “athletics activities”. This relates not only relates to training, club / region administrative meetings but also when undertaking coaching for other non UKA affiliated bodies. It covers unqualified people so long as they are under the direct control of a qualified licensed Coach or Leader and are merely carrying out instructions given to them by that Coach or Leader. Whether a coach is paid or unpaid is not relevant, the cover applies providing the Coach or Leader is acting within the terms of a current pass and licence. “

• CLUB INSURANCE  (click link to view Insurance on UKA website)

“As a UKA affiliated club or organisation, you are automatically provided with insurance cover related to your club’s “athletics activities”. This not only means training and competitions, but also club / region administrative meetings, social and fund raising activities organised by the club.”